6 Steps to Complete the Registration Process

In order to start you semester on the right foot, you have a few required steps to complete. It is important that you complete the following steps before the deadlines. If you do not complete these steps by the deadline, the College will withdraw your offer of admission.

Show all answers
Hide all answers
  • STEP 1. CREATE YOUR OMNIVOX ACCOUNT

    Omnivox is the main communication tool at the college. It allows access to a whole portal of personalized services. It is through this application that you will be able, among other things, to access your internal messaging account (MIO), confirm your courses, pay your registration fees and retrieve your timetable.

  • STEP 2: CONFIRM YOUR COURSES

    Dates to confirm your registration and make your choice of course:

                  First round: From November 17, 2022 6 a.m. to November 28, 2022 11:59pm.*

                  Second round: From December 9, 2022 6 a.m. to December 20, 2022 11:59 p.m.*

    * Failure to complete this step by the indicated dates will result in the cancellation of your admission.

    • Go to Omnivox
    • In the Omnivox Services section, select Course Selection.
    • Read the instructions carefully and select amongst the courses listed, unless otherwise indicated
    • Enter your password and submit
    • Keep your confirmation number as proof of you course confirmation

    If you do not receive a confirmation number, this means that you will not be enrolled or enrolled in Cégep for the next semester.

  • STEP 3: PAY YOUR REGISTRATION FEES

    Fees

    After confirming your course selection, your semester registration fees will be applied to your omnivox account.

    Registration fees must be paid by the following deadlines:

              First round: From November 17, 2022 6 a.m. to November 28, 2022 11:59pm.*

              Second round: From December 9, 2022 6 a.m. to December 20, 2022 11:59 p.m.*

    * Failure to complete this step by the indicated dates will result in the cancellation of your admission.

    Payment methods:

    On Omnivox: credit card or Visa debit.

    In person: Interac, certified cheque or money order at Student Services (Room B106), Monday to Friday, 8-12 and 1–4

    Please note: If you have not yet paid your registration fees and your balance is at $0, this means that your course selection has not yet been made for the next semester.

  • STEP 4: PAY ANY COURSE SPECIFIC FEES, IF APPLICABLE

    Please note, additional course fees may be added and must be paid before you retrieve your schedule on Omnivox. This can be done through your statement of account on Omnivox.

    Course specific fees are fees related to a specific course, such as a physical education manual, a lab coat cleaning fee, etc. These fees are typically added a few days before the schedules are released to students.

  • STEP 5: RETRIEVE YOUR SCHEDULE

    Schedules are available 10 days prior to the start of classes

    Schedules are available as of January 9, 2023 and must be retrieve before January 13, 2023

    Schedules are accessible through your Omnivox account, under services.

    Cancellation — if not retrieve:

    A schedule cancellation constitutes a cancellation of registration and your place will be given to another person pending a response to their admission request. If you wish to re-register later, a new schedule can be generate. A 25$ late rebuild fee will apply and this is subject to availability.

    In the event of unforeseen circumstances, the Cégep reserves the right to modify the course schedules between their recovery and the start of the classes. We recommend you consult your schedule the day before classes start to ensure no changes have occured. We also ask that you wait for the start of classes before confirming your work schedules or extracurricular activities.

    Messages and notifications: It is important to check if there are any messages on your schedule and to follow up on them. You could have a fee to pay or a message from your academic advisor, for example.

    Unable to access your schedule: In the event of a problem, you absolutely must go to the registrar office before January 13th, 2022 in order to remedy your situation, otherwise your schedule will be canceled.

  • STEP 6: ACCESSABILITY SERVICES

    Implementation of a college academic intervention plan

    Attention: If you had an intervention plan in high school, it will not automatically be transferred to the College

    Steps required: If you have in your possession a medical note or an evaluation report that confirms the presence of a disability, or a need for adaptive measures, we invite you to contact our Adaptive Measures Counselor Josee Beaudry as soon as possible/

    We encourage you to take steps as soon as possible so that your intervention plan is developed before the start of the school year. A late request will lead to a delay in your support measures.

    In addition to these stages, the College will organize a student orientation session the week before the start of the school year. A MIO will be sent to you with all the details to register. Make sure to check your messages regularly!

    Need assistance - Please email the Registrar's Office

Admission eligibility

If you have not met the College or program conditions of admission (indicated in your admission letter), contact Student Services as soon as possible. You may be able to pick up the courses required for your program during Summer School or in the Springboard option in the Fall semester while taking General Education courses that can be transferred to your program later on.

Summer school

College Courses

Each June and July, the College offers college level courses. To register for college level summer school courses, you must:

  • In Omnivox, complete the Online Summer School Registration Form
  • Your Registration request will be evaluated by your Academic Advisor and the Registrar’s Office will confirm your registration through MIO you are passing/have passed the prerequisite to the remedial course and the courses required for a High School Diploma (HSD)
  • Once your registration is processed you will finalize your registration by paying your fees before the registration deadline for your course (s)”

Remedial Courses

Each July, the College offers remedial high-school courses required for admission to certain programs. To register for summer school, you must:

  • prove that you are passing/have passed the prerequisite to the remedial course and the courses required for a High School Diploma (HSD)
  • submit the Summer 2022 Remedial Courses Registration Form before the deadline stated on the form
  • Summer College Courses 

Contact theRegistrar’s office to discuss your eligibility and registration.

Please note:

  • High school courses taken at the College cannot be used to complete the requirements of a High School Diploma
  • Most diploma programs start in the Fall semester only
  • Remedial and college courses are run based on sufficient enrollment

Language placement

English placement

All diploma programs include four English courses. Depending on your previous studies in English, you may need to take a written, one-hour placement test to determine if you need a preparation course before the first Introduction to College English Course.

You will be contacted about an English placement test if:

  • you studied in an English high school in Quebec and have a secondary 5 English grade below 66%, or
  • you studied in a French high school in Quebec and took secondary 5 Basic English as a second language, or
  • you studied in a French high school in Quebec and took secondary 5 Enriched English as a second language and have a grade below 75%, or
  • you studied in Canada in an English high school outside of Quebec and your grade in English is below 66%, or
  • you studied outside of Canada 

French placement

Every diploma program includes two French courses. Streaming in your first French course is based on your previous studies in French and is assessed by the Language Department. No placement test is required.

If you do not have previous studies in French, you will be required to take a preparation course.

The English and French preparation courses are available in the Summer and Fall semesters, but taking the course in the Summer allows students to stay on track for their program and graduation timeline.

Orientation

To make sure you start off right, you should attend the New Student Orientation session in August (before classes start). This is your chance to get to know staff and students, buy your books, find your locker, set up your computer accounts, ask all your questions, and have fun. Look out for your invitation on Omnivox.

Student essentials

Books

Textbooks, Course Packs, Materials and Supplies
 

We are currently partnered with COOPSCO for all your course book related needs.

Lockers

You can select your locker for the academic year (August - May) on the Omnivox Lockers module.  To change your locker, visit Student Services. Lockers must be emptied by the last day of May, every school year, to allow for proper cleaning.

Student ID card

You will need an ID card before your orientation session and throughout the year to access all that The College has to offer. Your ID card allows you to:

  • access the library's resources
  • access the Fitness Centre
  • borrow equipment
  • prove your student status (when writing exams, interacting with services, etc.)

When you set up your Omnivox account, you will be directed to create your digital card. If you need a physical card or technical support, Computer Services can help you.

Parking

Parking is limited at The College. If you have a vehicle, you have two options:

Please note:  Having a permit does not guarantee you a parking space. Our parking lots are monitored by the City of Gatineau. 

You can also consider alternative modes of transportation, such as ride-sharing (through the Carpooling module on Omnivox) or biking. Bike racks are available on site.

Bus pass

The Société de Transport de l'Outaouais (STO) CamPuce bus passes are available for full-time students.  The STO will be on campus for one day during the first week of classes or you can buy a pass from one of their service outlets.

Cafeteria

The cafeteria is located near the gym corridor and is open between 7:30 a.m. and 3:30 p.m. , from Monday to Friday.

Omnivox

Get to know and love Omnivox! It gives you access to our services and many Intranet Community groups to support you during your time at The College. Important instructions, news, messages, and events are posted regularly on Omnivox. To keep up-to-date with your messages, we recommend setting up email forwarding to your regular email via the Messages in Omnivox (MIO) settings.

Withdrawal and refunds

If for some reason you cannot attend The College, you should contact Student Services as soon as possible to remove your student record and be eligible for a refund. Refunds vary:

  • 100% before the first day of classes
  • 70% after the first day of classes and before the official withdrawal deadline

Please note:  application, registration, and late penalty fees are non-refundable. If you stop attending the college or your classes after the official withdrawal deadline, your courses and grades will remain on your record and you are not eligible for a refund.

Student Guide to CEGEP

English Colleges’ Survival Guide to Online Learning

This guide is the combined effort of eight English Colleges: Champlain Lennoxville, Champlain St. Lambert, Champlain St. Lawrence, Dawson College, Heritage College, John Abbott College, Marianopolis College, and Vanier College.

In the Winter 2020 semester, we had to pivot to remote emergency online learning. We decided to work together to help everyone to prepare for the coming semester. This guide allows students to self-assess their readiness for college success and  keep the resources for reference to help them along the way. Students, by consulting each section, you have the opportunity to reflect, learn new strategies, find helpful information, and get an overview of your college’s resources.

This guide can also be found in the Community group of Registrar Services, on Omnivox


Questions? Contact us

Registrar's Office

819-778-2270ext.1320

registrar@cegep-heritage.qc.ca

Student Services

819-778-2270ext.1320

sservices@cegep-heritage.qc.ca