Student Association

The timeline will be

1. Nomination deadline: August 25th at noon 
2. Campaign period: August 28th - Sept 8th 
3. Election period: Sept 11-13th 

Positions up for election are:

• Vice-president
• Secretary
• Activity Coordinator
• Deputy Activity Coordinator
• Promotion Officer

Roles and responsibilities of the Executive 

The Executive is composed of the following seven offices. 

4.04.1 President - The President is: 

a) The Chairperson of the Executive. 

b) The official spokesperson for the Executive and Association on collegial matters. 

c) Responsible for the overall operations of the Executive. 

d) Responsible for calling all meetings of the Executives. 

e) Responsible for co-signing any financial transactions with the Treasurer. 

f) An ex-officio member of the Board of Governors of Cégep Heritage College. 

g) Responsible for presenting a summary of the Association’s activities at each meeting of the College’s Board of Governors. 

4.04.2 Vice-President - The Vice-President is: 

a) Responsible for all duties of the President in the President’s absence. 

b) Responsible for the management and organization of the clubs. 

c) The grievance representative for individuals, clubs, groups and committees within the scope of the Association. 

d) Responsible for all matters pertaining to academics within the scope of the Association. 

e) An ex-officio member of the Academic Senate of Heritage College. 

4.04.2 Treasurer -The Treasurer is: 

a) Responsible for keeping records of all financial transactions. 

b) Responsible for preparing a draft budget for the Executive’s consideration no less than one week prior to the commencement of the Fall semester. 

c) Responsible for preparing the final budget approved by all members of the Executive one week after election. 

d) Responsible for publishing the final budget and a financial statement at the middle and end of each semester. 

e) Responsible for co-signing any financial transactions with the President. 

f) Responsible for following and upholding the Association’s Financial Management Policy in accordance with the Association’s Bylaw 1.7 

g) Responsible for producing a summary of financial activities for the report to the College’s Board of Governors at the end of the academic year. 

h) Responsible for initiating annual audit. 

4.04.4. Secretary- The Secretary is: 

a) Responsible for maintaining accurate order of all files, records, documents and official correspondence which pertains to the proceedings of either the Executive. 

b) Responsible for posting notices of Executive meetings, and General Assemblies. 

c) Responsible for preparing an agenda for all Executive meetings, and General Assemblies in collaboration with other Executives. 

d) Responsible for taking minutes of all Executive meetings, and General Assemblies and for posting these minutes to the membership within six (6) lecture days. 

e) Responsible for typing and recording any official correspondence. 

f) Responsible for collecting information requested by an Executive Officer. 

g) Responsible for attending all meetings that pertain to the Association as a whole. 

4.04.5 Promotions Officer - The Promotions Officer is: 

a) Responsible for promoting and maintaining the interests of the Association at all levels in extra-collegial matters. 

b) Responsible for maintaining contact with Student Associations of other Cégeps, high schools and universities. 

c) Responsible for attending extra-collegial meetings and to act as the official spokesperson for the Association on extra-collegial matters. 

d) Responsible for promoting different activities to the student body. 

e) Responsible for promoting events on social media. 

4.04.6 Activities Coordinator - The Activities Coordinator is: 

a) Responsible for the promotion and development of social and sport interests 

within the Association. 

b) Responsible for the organization of the Association’s student activities in 

collaboration with the Executive Officers. 

c) Responsible for conducting a survey to determine the satisfaction with 

activities held. 

d) Responsible for creating the social media page. 

e) Responsible for promoting student pubs and events. 

4.04.7 Deputy Activities Coordinator The Deputy Activities Coordinator is: 

a) Responsible for assisting the Activities Coordinator in carrying out the 

Activities Coordinator’s duties listed in article 4.04.6. 

b) Responsible for performing the Activities Coordinator’s duties in the event of 

their absence. 

c) Responsible for assisting with the activity’s satisfaction survey.

Eligibility criteria

• The President and the Treasurer must be 18 years of age or older in order to hold office and obtain signing authority.
• The Treasurer must be either enrolled in the Commerce or Business Administration programs, or at least enrolled in a math course if someone is not available from the above programs.  Should none of the qualifications stated above be met, the position is then opened to the general membership.
• Candidates must not be on academic probation to be members of the Executive.
• All elected Executives must attend the College full-time during their mandate with the Association.

Nomination Procedure

• Nomination Forms are available online and through the Association Office or Student Services.
• Nominations must be received by Student Services no later than ten (10) lecture days prior to Election Day.
• A prospective candidate must have the signatures of no less than twenty (20) members.
• A candidate may only run for the position indicated on the Nomination Form and must respect the timeline stated above.

Elections Officer

If you would like more information or would like to discuss running for office, please contact our Elections Officer, Jeremy Howard.

Clubs on Campus