Registrar services include managing student records and
a variety of related activities such as registration,
scheduling courses and exams, processing course changes and/or withdrawals,
honour roll, diplomas
and transcript requests. The Registrar's
office also manages and reports official statistics in accordance
with Ministry of Education regulations and requirements.
Registrar: Kelly McMahon
Administrative Technician: Lynn Romain
Confirmation of Student Status
If you wish to have an attestation concerning your student status
at Heritage College, contact Student Services.
The Diploma of Collegial Studies (DEC) is awarded by the Ministry
of Education upon the recommendation of the College. However, they
are not issued automatically upon completion of a program
If you are eligible for the DEC (i.e., are in your graduating semester
or have already successfully completed the diploma requirements
of your program), you must return a completed "Request for
DEC" form to Student Services before November 1, for Fall semester
graduation, or before March 1, for Winter semester graduation. Your
request will be forwarded to your academic advisor for verification.
An honour student is a full-time student who, in a given semester,
has followed a complete program of studies consistent with diploma
requirements; has neither dropped nor failed a course in that semester,
and who has attained a final average at the end of the semester
of 80% or better.
A student graduating with honours is one whose average over all
semesters is 80% or better. Students with averages between 80-89%
will be considered to have graduated with distinction; those with
90% or over, with great distinction.
Students who graduate as honour students will be recognized at
graduation when they receive their diplomas or attestations.
If you are successfully admitted to the College, you will be invited to register. You will have
your course selections confirmed with the following:
- personalized timetable
- approval for entry into specific courses
- I.D. card
- selection of physical education courses
- computer user agreement.
You are not considered to be officially registered until you have completed the steps above.
Official transcripts (embossed with the college seal) are mailed directly to the educational institution or employer only. This request should be done three weeks in advance of the date on which the transcript is required.
Courses in progress at the time of the request will not be included on the transcript. Final transcripts will be send to universities and colleges as a result of requests initiated during the semester.
Students from 2009-present:
- Log into your Omnivox account.
- Go to the Document Request module.
- Select Official Transcript.
- Pay the transcript fee ($5 per transcript) by credit card on Omnivox or by cash in Financial Services (Room B104 – Monday – Friday 8:00-12:00 & 1:00-4:00).
- Print and complete the request form and submit it to Student Services (Monday – Friday 8:30-4:30).
- Complete steps 1-5 for each request.
Students prior to 2009:
- From the Cégep Heritage Colleges website, select Omnivox at the top of the main page.
- Under Students, select First Use.
- Enter the security code displayed in the text zone, your 7 digit student number, your permanent code, and your date of birth and complete the steps to set up your password.*
- Follow steps 1-5 above for each request.
* If you do not remember your student number or permanent code, please send an email to firstname.lastname@example.org – subject line “Omnivox Access” - indicating your full name and date of birth.
Final transcripts will be sent automatically to universities and
colleges as a result of requests initiated during the semester.
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